Central Vermont Runners Annual Meeting

Date: Sunday, March 15, 2026

We look forward to seeing many of you at our annual club meeting – please see the proposed meeting agenda in the live Google Doc here. Like last year, if you’re interested, meet other members for a run prior to the meeting. Sign-up sheet and info on routes can be found here. (Sign-up isn’t required, but it’s a good way to see who else may be up for a run!)

The Annual Meeting covers a variety of topics, including a treasury report, race reports, membership updates, Spring Youth running grant requests, among other topics. We will also be electing a new slate of officers! The proposed slate can be found in the linked agenda. We are also still in need of someone who’d like to become our new Secretary. Inquire within if you are interested. If you only attend one meeting a year, make this the one! This meeting is scheduled for 90 minutes to ensure time to cover all topics. Additional agenda items are welcome, just let me know!

Reply directly to this email if you’d like to propose other topics!

Google Meet Video Link provided in the Google doc Agenda for anyone attending remotely (includes secondary Google Meet link for overflow time in case the meeting goes past the Google Meet limit). 

Thank you and I look forward to seeing many of you on the 15th (online or in person)!

Agenda

Central Vermont Runners Annual Meeting Agenda – March 15, 2026

Host: Four Corners Schoolhouse, East Montpelier

Location: At the intersection of Vincent Flats/Snow Hill/Dodge Road

Directions: See Google Maps link here

Optional pre-meeting Run – meet at the Schoolhouse at 3:30! Sign up here to see route options and who else is going.

4:30pm – Potluck (optional, but please bring something to share if you can attend early!)

5-6:30pm – Meeting

Google Meet joining info

CVR Annual Meeting

Sunday, March 15 · 5:00 – 6:30pm

Time zone: America/New_York

Google Meet joining info

Video call link: https://meet.google.com/dso-zjju-mtf 

Secondary Video Call Link – 5:45pm, when Google Meet times out of first call – https://meet.google.com/bst-xgsi-drb 

(IF NEEDED: Overflow Link if meeting goes over 6:30pm (will try not to!): https://meet.google.com/awo-ebuz-poi ) 

Draft Meeting Agenda:

1.     Introduction: New Members and everyone
2.     Approve Meeting Minutes from November
3.     Treasurer’s Report John Valentine
4.   Current cash position
5.     Income/expense last fiscal year-to-date
6.     Membership Report  
7.     Current, last year numbers 
8. Mark Howard to take over as Membership Coordinator
9.     Race Updates
10.     Races completed since last club meeting – New Year’s Eve 5K (Jennifer Dickinson), Millstone Madness (Jackie Jancaitis)
11.     Upcoming Races: 
12.     Paul Mailman (April 18)
13.     Mutt Strutt (April 26)

                                                          iii.      Adamant Half Marathon (May 3)

1.     Capital City Stampede (June 6)
2.     ORO Cards for 2026 races
3.     Race Director development
4.     Spring Youth Running Grants – Ann Bushey/Sean Sheehan
5. Communications Plan Discussion
6. Call for support for merch purchases
7.     Purchasing some merch for the club/race director use for races
8.     Discussion
9.   Election of Officers

Proposed slate of officers:

1)    President: Tim Noonan (term to end March 2028)

2)    Vice President: Nick Becker (term to end March 2028)

3)    Secretary: Open for Nominations (indefinite term)

4)    Treasurer: Graham Sherriff (indefinite term)

5)    At-Large Executive Committee: Dot Helling, Anne Treadwell (indefinite term)

 Appointed positions (new in role):

•       John Hackney: website and timing
•       Donna Smyers: timing
•       Sal Acosta: Equipment tracking/storage
•     Addie Hedges: Communications coordinator
•     Mark Howard: club membership tracking
•       Jackie Jancaitis: Race director support
•       Jessica Ball: Winter Group Run organization
•       Mark Howard: Summer Trail Runs organization
•       Jeff Prescott: MailChimp Administrator
•       Sean Sheehan: Youth Running Program Grants
•       Joe Merrill: Race Series Tracking and Awards Dinner MC
•       Darrel Lasell and Jim Flint: CVR Facebook page managers
•       Dylan Broderick: CVR Instagram manager

1.     Nominations from the Floor?
2.     Vote
3. Proposed 2026 Club Meeting Dates

 11.. Any Other Business (AOB)

12. Adjourn